GILLIES.AI

Your own AI assistant, with a memory.

Gillies keeps your notes and documents, answers from them out loud, and does things for you in your email, calendar and apps, always asking before it changes anything.

Every note is a star. Every link, a connection it found for you.

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What Gillies can do for you

A chatbot answers. An assistant does.

Ask in plain words, typed or spoken. Gillies works out the steps, uses what you've given it, and shows you where each answer came from.

Answers from your knowledge base

It answers from your notes, documents and wiki, shows the sources it used, and says plainly when they don't cover it.

What do my notes say about pricing?

Email and calendar

Reads your inbox, briefs you, drafts replies you approve, finds free time and books meetings, in Gmail, Google Calendar, Outlook and Microsoft 365.

What's on tomorrow, and draft a reply to Sam saying Thursday works.

Reads your documents

PDFs, Word, Excel, PowerPoint, images and scans, uploaded or pinned from Google Drive and OneDrive. Ask about them like anything else.

Summarise the contract and list what's due this month.

Your knowledge as a galaxy

Every note is a star, linked to the notes it mentions. Click a star to read it; watch the shape of what you know.

Workspaces, kept apart

A business, a job, the family: each its own galaxy, shared with the people you choose, with roles and privacy rules per workspace.

Routines on a schedule

A morning check of your inbox and calendar, a weekly review, a report written and filed, running on their own and waiting for your ticks where they need you.

Marketing and brands

Your brand's logo, colours and fonts on every Word, PDF and presentation it makes; video ads; your Search Console, YouTube and Meta numbers, read-only.

Talks, and listens

Speak to it and it answers out loud, in the voice you pick. Share your screen and ask what an error means. Say "remember that…" and it writes the note.

Runs code for you

In your own locked-down Linux sandbox it writes and runs scripts to count, analyse or reshape your notes, one yes at a time.

Works offline

Switch to a model on your own computer and nothing you say leaves it. Private folders are never sent to an online model, whichever brain you use.

Focus sessions

Lock on to the work, and it calls you out when you drift: dry, short, and only as often as you ask for. Your streak is kept; where you drifted isn't.

Thirty minutes on this.

Notes, Notepad and Wiki

Write, file and link notes in folders; drop in files; scratch tabs that save as you type; a wiki Gillies keeps for each workspace. Export anything to Word, PDF or Excel in your brand.

Remember that the invoice run is on the 28th.

Canvas

A whiteboard beside the chat. Ask for a flowchart, a timeline, an org chart or a mind map and Gillies draws it there; move the pieces yourself, then save it as a picture or a note.

Draw the onboarding flow as a diagram.

Its own guide, built in

Thirty-four plain-English articles inside the app, one per feature, searchable, and kept current with every release. Ask Gillies how something works and it looks it up for you.

How do I connect Outlook?

Pick the brain

Claude, GPT, Gemini, Kimi or a local model: switch any time, by button or by voice, with your own keys if you prefer.

Use Claude for this one.

Memory

A knowledge base of its own.

Gillies isn't answering from the internet's idea of your business. It answers from your knowledge base: the notes you write, the documents you upload, the reports it files for you, and a Wiki it keeps for each workspace, pages that say what's true (what you sell, who your customers are, your pricing, your roadmap), which it treats as the source of truth.

  • Every answer shows its sources. The notes it used are listed and lit up in the galaxy; when your notes don't cover it, it says so.
  • It grows as you work. "Remember that…" becomes a note. Research, reports and briefings are filed where they belong.
  • Linked, not lost. Notes that mention each other link by themselves, so a customer, a proposal and a meeting stay connected.
  • The playbooks read it first. A competitor report or a prospect qualification works from your real products and prices.
What's our Pro price, and who's on it?
Pro is $49 a month, or $490 a year. Eleven customers are on it; the three biggest are Hartley, Bean Republic and Northside Physio.
Sources: Wiki › Pricing and Plans · customers › Hartley · finance › Subscriptions 2026
Remember that Hartley asked about an annual invoice.
Noted, filed under customers › Hartley.
Dashboard and galaxy

Your day at a glance. Your knowledge as a whole.

Gillies opens on your Dashboard: today's calendar and routines, what's waiting for your yes, this month's AI use, your mail, your Search Console and Meta numbers when they're connected. Move the cards, resize them, hide the ones you don't need, and add quick actions you use every day.

Press Galaxy and the same workspace becomes a sky: every note a star, every mention a link, documents as diamonds. Click a star to read it, or ask about what you're looking at.

HomeGalaxyTuesday 13 October · Business
Routines2due today
Waiting for you1to look at
AI this month$4.10212 calls
Today9:00 Stand-up · 11:30 Sam, pricing · 14:00 Morning routine done ✓
Quick actionsPlan my dayInbox briefWeek review
Tools

Connect your favourite tools.

Connect an app once, with the permissions you choose, and Gillies uses it mid-conversation: "any customer emails that need me today?", "open the GitHub issue about invoices", "add that to my Notion roadmap". Each app can be limited to the workspaces it belongs to, and disconnected in one click.

Gmail
Google Calendar
Google Drive
Google Docs
Google Sheets
MMicrosoft 365
GitHub
Notion
SSlack
HubSpot
CCanva
Stripe
Linear
Asana
Airtable
Meta & Instagram
YouTube
Search Console
Zoho
Webflow
Todoist
Zapier
AAWS
AAzure
+and 30 more, plus any MCP server
Skills

Teach it your way of working.

A skill is a page of instructions Gillies follows: a house style, a checklist, a way of doing a kind of task. Write your own, turn on the suggested ones, or import a SKILL.md file. Gillies uses a skill by itself when your question matches its "when" line, or you type /skill and pick one.

  • Per workspace. A business's marketing playbook stays out of your family notes.
  • On a schedule. Any skill can be a step in a routine: a Monday briefing, a Friday marketing pulse.
  • Skill packs. Expert marketing and sales playbooks built in: /market competitors, /sales qualify, and Gillies researches the web and files the report.
  • Read first. A skill you didn't write arrives switched off until you've read it, and switches off again if it changes.
D
Daily briefingUsed in Business · on
When: I ask what's on, or it's the morning routine.
Check unread email from customers and the day's calendar. List what needs a reply today, in three lines each: who, what, by when. Australian English, short and plain. Flag anything about invoices or refunds first.
Type /skill → "Use my Daily briefing skill: just the business today"
Keys and usage

Bring your own keys. See every cent.

AI usageThis month30 days
Cost$4.10estimated from tokens and the price table
Model calls212a question can take several
Tokens1.2M1.1M read · 96k written
By modelClaude Sonnet $2.90 · GPT-6 Astra $1.05 · Gemini Flash $0.15 · all on your own keys

Gillies runs on your own API keys (Anthropic, OpenAI, Gemini, OpenRouter): you pay the provider directly, at their prices, with no mark-up. Your keys are stored encrypted, checked when you add them, and used only for your requests; the AI itself never sees them.

  • Usage, by day and by model. How many calls, how many tokens read and written, and what it roughly cost.
  • Per workspace and per person. Shared workspaces show who used what, so a team can see its own spend.
  • Limits you set. A monthly cap per plan; Gillies tells you before it stops, and the counter resets on the first.
  • Switch brains any time. Pick a cheaper model for quick questions and the strongest for the hard ones.
How it works

The AI proposes. You decide.

That one rule is built into the code, not just the instructions, and it's tested every time Gillies changes.

You askType or speak, in plain words.
The brain plansAn AI model works out what to do.
It proposes"Search the notes", "read that email", "draft this reply"…
The gate checksGillies's own code allows it, asks you, or refuses.
You approveAnything that reaches outside shows the exact details first.
It's recordedEvery action is in Activity, with how it ended.

What a yes looks like

Sending, booking, deleting, posting, uploading or running a command shows a card with the exact recipients, words, dates or files, and waits. Your approval works for that exact action, once, and expires. Anything else you say cancels it.

Gillies never changes anything outside your notes on its own say-so.

Reply to Sam: Thursday 2pm works, send the deck.
Draft ready. It attaches "Q4 pricing deck.pdf" from Documents and keeps your sign-off.
Send email?To: sam@example.com · Subject: Re: Thursday · Attachment: Q4 pricing deck.pdf
Yes, sendNo
Recorded in Activity · sources: Pricing Tiers, Sam (customers)
Safety

Built to be trusted with the keys.

Eight protections, in code. An agent that can send an email could send the wrong one; these are why Gillies doesn't.

Nothing outside happens without your yesOne exact action, once; it expires.
A permission gate, not the AI, decidesEvery tool is declared as reading, writing, acting outside or opening a page. A connected app can't label its own "delete" as harmless.
Your private things stay privatePrivate folders never go to an online AI. A client workspace can be limited to the providers your agreement allows.
Keys and passwords are never shown to the AIStored encrypted, blanked out of anything the AI reads, and out of logs and exports.
It can't be tricked by what it readsEmails, web pages and documents are someone else's words, never instructions.
Skills you didn't write are read firstA pasted skill stays off until you've read it, and goes off again if it changes.
No accidental doublesThe same email or booking twice within minutes is refused.
You can see everything and stop anythingActivity lists every action. Stop, Pause all actions and Revoke all apps are one click.
Your data

Yours. Separated. In Sydney.

Your notes, documents, settings and the record of actions are kept in your account, apart from everyone else's, encrypted at rest and in transit, on servers in Sydney, Australia. Things leave only when a model or an app needs them for something you asked, and only to the providers and apps you chose.

Your yesbefore anything reaches outside
Privatefolders no online AI ever sees
Exporteverything as one zip, any time
Deleteyour account and everything in it, yourself

The full story is in the privacy policy, and in how it works and keeping you safe.

Coming next

The same Gillies, on your own computer.

Desktop app

Windows and Mac. Your notes on your machine, your own keys, updates in the background, and sync with your Gillies in the cloud when you want it.

Gillies Agent

A small program on your computer that connects outward to your hosted Gillies, so the terminal, focus sessions, local files and an offline model all work from the cloud version too.

Mobile and an API

Gillies in your pocket, and a Gillies API for the apps you build yourself.

Get started

Give it your notes. Ask it anything.

Gillies is in early access. Sign in if you've been invited, or ask for an invitation.